How to search calendar items in Outlook 2016

Outlook 2016 includes a robust search capability that allows you to quickly find calendar items, such as events, meetings, and even attachments.

Searching your Outlook 2016 calendar

Click Calendar in the Navigation bar.

In the Search Calendar box, type the keywords for the item you want to find. If you have many calendar items, using multiple specific keywords will get more accurate results.

In this example, we’re searching for items relating to our co-worker, Sebastien. In the lower left corner, the number of search results is displayed. If there are more than 30 results, scroll to the bottom of the list and click More to display more results. Double-click any item in the results to open it.

Refining search results

If your search is returning too many results, you can narrow the results by adding more keywords. You can also use quotation marks or Boolean search operators (AND, OR, NOT).

Using quotation marks

In the Search Calendar box, type phrases in quotation marks. This will return results that include only the complete phrase, instead of any word in the phrase. For example, if you search team lunch, your results will include every calendar item that contains team or lunch. However, if you search “team lunch”, your results will only include the exact phrase “team lunch”

Using Boolean search operators

Basic Boolean search operators are AND, OR, and NOT. Note that they must be typed in capital letters and can’t be used with quotation marks.

AND – Use to search for more than one keyword. For example, performance AND review will return all items that include both performance and review.

OR – Use to search for either keyword. For example, performance OR review will return all items that include performance or review, but not items that include both keywords.

NOT – Use to exclude a keyword. For example, performance NOT review will return all items that include performance, but don’t include review.

More information

For more information about working with Outlook calendars, see How to view and customize calendars in Outlook 2016 in the HostPapa knowledge base.

If you have any questions or need help, you can always contact HostPapa Support by opening a support ticket. Details about how to open a support ticket are here.

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